April 2020

AGENDA
April Regular Board Meeting
A Regular OTEMS Board meeting of the Oologah-Talala EMS District shall be conducted on Thursday,
April 23rd, 2020 at 5:30 pm in the Oologah Talala Public Schools (east) Storm Shelter, 10700 South Highway 169, Oologah, Oklahoma.

Note: Altered Agenda in place during COVID-19 Emergency Declaration

• Call to Order—
• Roll Call—
• Declaration of Quorum—
• Reading & Accepting of previous meeting minutes— Sent our prior for review.
• OTEMS Financial/CPA Report— Sent out prior for review–
• Directors Report— Sent out prior review.

Old Business:
1. Discussion and possible action on State Auditor invoice & payment—TABLED
2. Discussion and possible action on approving the revised 2020 Risk Management Plan—TABLED
3. Discussion and possible action on surplus/disposal of replaced & retired capital equipment (See attached spreadsheet)—TABLED
4. Discussion and possible action on preparedness efforts for potential arrival of the Coronavirus 19—
5. Discussion and possible action on the revised OTEMS Credit Card Usage Policy & Procedure—
6. Discussion and possible action on the revised Purchasing Agent, receiving agent and the Narcotics Officer–TABLED

Executive Session
(This executive session is authorized pursuant to Title 25, Section 307, and Subsection B1 of the Oklahoma Open Meeting Act.)
Discuss the employment, hiring, appointment, evaluations, promotion, demotion, dismissal, disciplining, or resignation of the following persons:
 Hearn, Amanda-Paramedic Administrative
 Davis, Dave-FOS, Paramedic Administrative
 Williams, Scott, Paramedic Administrative
 Ward, Grant, Paramedic Administrative
 Smith, Drew, Paramedic Administrative
 Kanzenbach, Linda, Paramedic Administrative
 Wayman, Shelbie, Paramedic Administrative
 Lubinski, Eileen, Paramedic Administrative
 Baker, Tommy, Paramedic Administrative
 Edwards, Matt, Paramedic Administrative
 Justin Potts, EMT Administrative
 Catterson, Robert, EMT Administrative
 Garton, Makayla, EMT Administrative
 Marks, Lindsay, EMT Administrative
 Krager, Scott, EMT Administrative
 King, Taylor, EMT Administrative

*************Motion to Return to Open Meeting***************
Discuss, with possible action, the employment, hiring, appointment, evaluations, promotion, demotion, dismissal, disciplining, or resignation of the following persons:
 Hearn, Amanda-Paramedic Administrative
 Davis, Dave-FOS, Paramedic Administrative
 Williams, Scott, Paramedic Administrative
 Ward, Grant, Paramedic Administrative
 Smith, Drew, Paramedic Administrative
 Kanzenbach, Linda, Paramedic Administrative
 Wayman, Shelbie, Paramedic Administrative
 Lubinski, Eileen, Paramedic Administrative
 Baker, Tommy, Paramedic Administrative
 Edwards, Matt, Paramedic Administrative
 Justin Potts, EMT Administrative
 Catterson, Robert, EMT Administrative
 Garton, Makayla, EMT Administrative
 Marks, Lindsay, EMT Administrative
 Krager, Scott, EMT Administrative
 King, Taylor, EMT Administrative

New Business:
1. Discussion and possible action on the items covered in the Executive Session—
2. Discussion and possible action on instituting a “Hazard Charge” to patients bill who have been transported during this COVID-19 declared National Emergency –
3. Discussion and possible action on the City of Claremore, BOCC & Pafford EMS contract boundary/legal concerns—
4. Discussion and possible action on upgrading station & office security systems—
5. Discussion and possible action on approving purchase of slide out shelf for new F-250—
6. Discussion and possible action on approving a bed cover purchase for new F-250—
7. Discussion and possible action on approving emergency lighting & siren outfitting for new F-250—
8. Discussion and possible action on approving the revised Employee Policy and Procedure Handbook—
9. Discussion and possible action on the revised OTEMS Credit Card Usage Policy—
10. Discussion and possible action on approving the revised OTEMS Financial Management Plan—TABLED

• Items not anticipated at the time of the posting of this agenda–

• Public Comments: Limited to specific items on the Agenda that are listed and discussed at this meeting and limited in duration at the discretion of the Chairman

 Adjournment: