AGENDA
August Regular Board Meeting
A Regular OTEMS Board meeting of the Oologah-Talala EMS District shall be conducted on Thursday,
August 27th, 2020 at 5:30 pm in the Oologah Talala Public Schools (east) Storm Shelter, 10700 South Highway 169, Oologah, Oklahoma.
Note: Altered Agenda in place during COVID-19 Emergency Declaration
• Call to Order—
• Roll Call—
• Declaration of Quorum—
• Reading & Accepting of previous meeting minutes— The July 2020 Regular meeting minutes were sent our prior for review.
• OTEMS Financial/CPA Report— CPA Report, bank & Credit Card statements were sent out prior for review.
• Directors Report— Sent out prior review. Included Operations Report, Payroll Report & Call Volume Report.
Old Business:
1. Discussion and possible action on State Auditor invoice & payment—TABLED
2. Discussion and possible action on approving the revised 2020 Risk Management Plan—
3. Discussion and possible action on surplus/disposal of replaced & retired Capital Equipment– TABLED
4. Discussion and possible action on approving the revised OTEMS Financial Management Plan—TABLED
5. Discussion and possible action on Pafford EMS, County & Claremore “Level Zero” coverage—
Executive Session
(This executive session is authorized pursuant to Title 25, Section 307, and Subsection B1 of the Oklahoma Open Meeting Act.)Discuss the employment, hiring, appointment, evaluations, promotion, demotion, dismissal, disciplining, or resignation of the following persons:
• Kelly E. Deal-Director Administrative
• Justin Woodworth-Ops Mgr. Administrative
• Brandi Pond-HR/Compliance Administrative
• David Davis-FOS Administrative
*************Motion to Return to Open Meeting***************
Discuss, with possible action, the employment, hiring, appointment, evaluations, promotion, demotion, dismissal, disciplining, or resignation of the following persons:
• Kelly E. Deal-Director Administrative
• Justin Woodworth-Operations Administrative
• Brandi Pond-HR/Compliance Administrative
• David Davis-FOS Administrative
New Business:
1. Discussion and possible action on the items covered in the Executive Session—
2. Discussion and possible action on payment of the Accufile invoice—
3. Discussion and possible action on late bill payments during transition from former bookkeeper, CPA & Covid-19 Pandemic—
4. Discussion and possible action on delayed deposits during transition from former bookkeeper, CPA & the Covid-19 Pandemic—
5. Discussion and possible action on new OTEMS Billing Write Off Policy—
6. Discussion and possible action on approving Patient Billing write-offs pending for July 2020—TABLED
7. Discussion and possible action on approving new OTEMS Deposits & Receipts policy—
8. Discussion and possible action on approving new OTEMS Late Fees policy—
9. Discussion and possible action on approving new OTEMS Refund policy—
10. Discussion and possible action on approving the new OTEMS Seniority policy—
11. Discussion and possible action on the initial draft of the OTEMS Patient Account Write Offs Policy—
12. Discussion and possible action on Critical Care Paramedic Certification program proposal—
• Items not anticipated at the time of the posting of this agenda–
• Public Comments: Limited to specific items on the Agenda that are listed and discussed at this meeting and limited in duration at the discretion of the Chairman
Adjournment: