AGENDA
January Regular Board Meeting
A Regular OTEMS Board meeting of the Oologah-Talala EMS District shall be conducted on Thursday,
January 28th, 2021 at 5:30 pm in the Oologah Talala EMS Offices, 100 West Cooweescoowee Ave, Oologah, Oklahoma.
Note: Altered Agenda in place during COVID-19 Emergency Declaration
• Call to Order—
• Roll Call—
• Declaration of Quorum—
o “State of the Billing Program” PRESENTATION by 1stPass EMS Billing
• Reading & Accepting of previous meeting minutes— The December 2020 Regular meeting minutes were sent our prior for review.
• OTEMS Financial/CPA Report— The December CPA Report, bank & Credit Card statements were sent out prior for review.
• Directors Report— Sent out prior review. Included Operations Report, Payroll Report & Call Volume Report.
Old Business:
1. Discussion and possible action on State Auditor invoice & payment—TABLED
2. Discussion and possible action on approving the revised OTEMS Financial Management Plan—TABLED
3. Discussion and possible action on approving Patient Billing write-offs pending for 2020—
4. Discussion and possible action on beginning the process to remodel and improve Station 1 crew quarters—
5. Discussion and possible action on approval of the OSDH EPRS Budget & Contract for OTEMS to manage the Oklahoma Region 2 Regional Medical Response System—
Executive Session
(This executive session is authorized pursuant to Title 25, Section 307, and Subsection B1 of the Oklahoma Open Meeting Act.)Discuss the employment, hiring, appointment, evaluations, promotion, demotion, dismissal, disciplining, or resignation of the following persons:
• Kelly Deal-Director Administrative
• Brandi Pond-HR/Compliance Administrative
• Scott Williams-Paramedic Administrative
*************Motion to Return to Open Meeting***************
Discuss, with possible action, the employment, hiring, appointment, evaluations, promotion, demotion, dismissal, disciplining, or resignation of the following persons:
• Kelly Deal-Director Administrative
• Brandi Pond-HR/Compliance Administrative
• Scott Williams-Paramedic Administrative
New Business:
1. Discussion and possible action on the items covered in the Executive Session—
2. Discussion and possible action on revising the current Patient Billing Write-Off Policy–
3. Discussion and possible action on closing the Lakeside Bank accounts and transfer all funds into a new account with Regent Bank—
4. Discussion and possible action on the Oklahoma Bureau of Narcotics site visit, audit & report—
5. Discussion and possible action on acceptance of the SBA, PPP loan forgiveness & zero balance documentation–
• Items not anticipated at the time of the posting of this agenda–
• Public Comments: Limited to specific items on the Agenda that are listed and discussed at this meeting and limited in duration at the discretion of the Chairman
Adjournment: