AGENDA
May Regular Board Meeting
A Regular OTEMS Board meeting of the Oologah-Talala EMS District shall be conducted on Thursday,
May 28th, 2020 at 5:30 pm in the Oologah Talala Public Schools (east) Storm Shelter, 10700 South Highway 169, Oologah, Oklahoma.
Note: Altered Agenda in place during COVID-19 Emergency Declaration
• Call to Order—
• Roll Call—
• Declaration of Quorum—
• Reading & Accepting of previous meeting minutes— Sent our prior for review.
• OTEMS Financial/CPA Report— Sent out prior for review-.
• Directors Report— Sent out prior review.
Old Business:
1. Discussion and possible action on State Auditor invoice & payment—TABLED
2. Discussion and possible action on approving the revised 2020 Risk Management Plan—TABLED
3. Discussion and possible action on surplus/disposal of replaced & retired capital equipment (See attached spreadsheet)—TABLED
4. Discussion and possible action on preparedness efforts for potential arrival of the Coronavirus 19—
5. Discussion and possible action on the revised OTEMS Credit Card Usage Policy & Procedure—
6. Discussion and possible action on the revised Purchasing Agent, receiving agent and the Narcotics Officer—TABLED
7. Discussion and possible action on the City of Claremore, BOCC & Pafford EMS contract boundary/legal concerns—
8. Discussion and possible action on approving purchase of slide out shelf for new F-250—
9. Discussion and possible action on approving a bed cover purchase for new F-250—
10. Discussion and possible action on approving emergency lighting & siren outfitting for new F-250—
11. Discussion and possible action on approving the revised Employee Policy and Procedure Handbook—
12. Discussion and possible action on approving the revised OTEMS Financial Management Plan—TABLED
Executive Session
(This executive session is authorized pursuant to Title 25, Section 307, and Subsection B1 of the Oklahoma Open Meeting Act.)
Discuss the employment, hiring, appointment, evaluations, promotion, demotion, dismissal, disciplining, or resignation of the following persons:
There is no Executive Session on this agenda.
New Business:
1. Discussion and possible action on vote to ratify the decisions made at the May 14th, 2020 OTEMS Emergency Board Meeting–
2. Discussion and possible action on authorizing OTEMS Administration to enter into contract negotiations with the OSDH-EPRS Division to manage the Region 2 Regional Medical Response System—
3. Discussion and possible action on the approval to transfer the payroll funds for the May 15th, 2020 payroll totals from the PPP Arvest Money Market account into the Arvest general operations account—
4. Discussion and possible action on the approval to transfer of the payroll funds for the May 29th, 2020, June 12th, 2020, June 26th, 2020 payroll totals from the PPP Arvest Money Market account into the Arvest general operations account—
5. Discussion and possible action on CPA, Turner’s, recommendations to transfer specific monies out of & into various “appropriate” OTEMS accounts to clean up the OTEMS financial accounting & sustain such accounts under the full direction of the CPA–
• Items not anticipated at the time of the posting of this agenda–
• Public Comments: Limited to specific items on the Agenda that are listed and discussed at this meeting and limited in duration at the discretion of the Chairman
Adjournment:
Posted outside of the OTEMS office at ________ hours, on _________2020 by ______________________.
Signature: ____________________ Title: ______________