AGENDA
October Regular Board Meeting
A Regular OTEMS Board meeting of the Oologah-Talala EMS District shall be conducted on Thursday, October 25th, 2018 at 6:30 pm in the conference room at the Oologah Chamber Offices, located at 110 S. Maple Avenue, Oologah, Oklahoma.
• Call Meeting to Order–
• Roll Call—
• Declaration of Quorum—
• Reading and acceptance of minutes from previous meeting(s)–
• Treasurer’s Report–
• Director’s report–
• Suggestion box items—
o Presentation by Accufile President, Jimmy Johnson
o Presentation by “Cam Guard” Oil Treatment.
Old Business:
1. Discussion and possible action on repayment of line of credit to Arvest Bank—
2. Discussion and possible action on the FY’s 2013-2017 Audit by the State Auditor—
3. Discussion and possible action on applying for a line of credit with Lakeside State Bank–
4. Discussion and possible action on the revised Employee & Policy/Procedures manual—
5. Discussion and possible action on the approval of the FY 2018-2019 Estimate of Needs & Budget.
6. Discussion and possible action on the possible transfer of up to $10,000 from the Lake Side State Bank OTEMS Saving Account to the Arvest, OTEMS, Operations Account.
New Business:
1. Discussion and possible action on the 2019 OTEMS Regular Meeting Schedule—
2. Discussion, consideration and possible vote to reimburse general fund for expenditures for land acquisition, reimbursement to be made from bond proceeds of limited obligations tax bond stemming from election approved by voters in February of 2018–
3. Discussion, consideration and possible vote to pay financial advisor, bond counsel, local counsel and Oklahoma Attorney General’s Office for services rendered and/or for costs and fees incurred or due and owing for the issuance and closing of the District’s Series 2018 General Obligation Bonds–
4. Discussion and possible action opening and accepting the new Billing Vendor Bid Packets—
5. Discussion and possible action on awarding the Billing Vendor contract—
6. Discussion and possible action on opening a Sinking Fund account with Lakeside State Bank for 2018 Bond proceeds–
7. Discussion and possible action on opening a checking account to purchase Bond related capital equipment–
8. Discussion and possible action on the transfer of funds from Lakeside savings account over to Arvest Operations account (land & IRS)—
9. Discussion and possible action on approving Purchase Order for purchase of capital equipment from Osage Ambulance Mfg–
10. Discussion and possible action on approving Purchase Order for purchase of capital equipment from Zoll Medical—
11. Discussion and possible action on approving Purchase Order for purchase of capital equipment from Boundtree Medical—
12. Discussion and possible action on approving Purchase Order for purchase of capital equipment from Ferno Washington Corporation.
13. Discussion and possible action on approving Purchase Order for purchase of capital equipment from Stryker Corporation–
• Items not anticipated at the time of the posting of this agenda.
• Public Comments: Limited to specific items on the Agenda that are listed and discussed at this meeting and limited in duration at the discretion of the Chairman
• Adjournment:
Name of person posting this Agenda:: ___________________________________
(Signature)______________________________ (Title) ___________________________________
Posted this ____________________, 2018, at _______ o’clock ___.m., at the OTEMS Offices located at
100 W. Cooweescoowee Avenue and 110 S Maple Ave, Oologah, Oklahoma.